Rotota’s Covid-19 Response Plan (at Feb 23)
The purpose of this plan is to provide the Rotota Committee and Manager, as well as Rotota members and guests, with guidelines on what steps are to be taken in the scenarios described below. This Covid-19 Response Plan will likely require ongoing adjustments and updates, considering this is an unprecedented and rapidly evolving situation.
General Protection Guidelines
Ministry of Health guidelines recommend the continued use of masks in indoor settings unless specifically eating and/or drinking.
The use of sanitiser when entering/exiting the clubhouse, and all ablution blocks is an important measure.
If you are experiencing any of the following symptoms, do not come to Rotota:
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Coughing
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Sneezing or runny nose
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Fever
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Sore throat
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Shortness of breath
Rotota will continue to follow the Covid Protection Framework (CPF), requiring vaccine passes from members and guests while under the red or orange settings. This may be reviewed at any time.
Scenario 1: The Ministry of Health contacts the club to notify us that covid a positive person has recently visited Rotota.
i) This is likely to involve a phone call from the Ministry of Health’s Contact tracers to the club phone (likely to be answered by the Manager). Collect as much information as possible including phone numbers and email addresses of contact tracing support staff.
ii) Manager immediately to contact the President, Secretary, Privacy Officer, Health & Safety Officer to notify them then forward any emails from the Ministry of Health.
iii) The Secretary sends out an email to all members advising them of the dates that a Covid-19 positive person was at Rotota and if any members visited the grounds during this time but didn’t fill out the visitor book, or scan in to contact Rotota’s Manager immediately. Also include details on which facilities have been closed until they can be deep cleaned. Have this information also added to Rotota’s private Facebook page.
Note: The affected person(s) will be asked if they will permit their name being included in any information released. This permission will be supplied by that person in writing, eg, in the form of an email.
iv) The Manager will close facilities used by the Covid-19 positive person (using “DANGER” tape located in the carport tool shed) and arrange for a deep clean.
v) The Manager will collate a visitor list for the period in question by checking the clubhouse visitor book, Covid sign-in box and booking list. The Ministry of Health will likely want this information.
vi) A Committee Member with assistance of the Manager, will phone guests and members who were on the grounds at the same time as the Covid-19 positive person. They will pass on information from the Ministry of Health. They will share details of the Covid-19 positive person’s activities on the grounds but not their name unless permission has been given, in writing, from the Covid-19 positive person – this will help determine whether they are a close contact. Rotota will be able to contact these people much more quickly than the Ministry of Health contact tracers.
The Manager directly liaises with the committee point person to supply a list of possible contacts. At the time of writing,this will be the Works Manager, with the President as a back-up if required.
Scenario 2: Whilst at Rotota, a member or guest receives a notification from the Ministry of the Health that they are a close contact of a covid-19 positive case.
i) They are to immediately inform the Manager of the notification, wear a mask and maintain 2m physical distancing.
ii) They are to inform the Manager of all places and persons they were in close contact with whilst at Rotota.
iii) They should promptly leave the grounds and return home to follow Ministry of Health guidelines. No member or guest is to self-isolate at Rotota.
Scenario 3: A member or guest begins to present Covid-19 symptoms while on the grounds.
They should promptly leave the grounds and return home to complete testing and self-isolation. No member or guest is to self-isolate at Rotota.
They must immediately inform the Manager of any positive test received and describe any places and persons that were close contact. This will allow the club to quickly respond
Contacting members and guests
i) A Committee Member with assistance of the Manager, will phone guests and members that are identified as close contacts.
ii) The Secretary will send out a group email to all members advising them of the dates that a person deemed a close contact was on the grounds or a positive test result is received. This information is also shared to Rotota’s private Facebook page.
Communication of the plan
All members and guests will be informed of the RSC Covid Response Plan February 2022. Guests will be required to acknowledge the acceptance of this plan before coming to the grounds.
Club Manager
The Manager lives on site and has contained facilities, with a wide buffer zone around the cottage and excellent communications including a rescue beacon in case phones fail. He/She is entitled to self-isolate at the caretaker’s cottage.
Rapid Antigen Testing
Rotota will review the use of rapid antigen tests (RAT) at a future date.
Rotota Sun Club Committee
Last updated February 4th, 2022